Tutoring Models for Schools
Proficiency Builders (formerly College Tutors of Indiana) has been partnering with schools since 2020 through developing and delivering tutoring services that support efforts to accelerate proficiency growth. A data-driven tutoring model that is tailored to the school’s goals, expectations, and unique environment can be a powerful tool that will support the mission of the school, making a measurable and meaningful impact on proficiency growth. All Proficiency Builders tutors are direct employees of our locally owned business and personally selected and managed in respect to the scope of each school’s tutoring needs.
Vision and Purpose
School systems are navigating urgent academic recovery needs, staff capacity constraints, and an increased need for targeted instruction based on student performance data. Schools and families are looking for tutoring partners who not only deliver quality tutoring but who understand the complexity of student performance data, school environments, curriculum terrain, and can operate as true collaborators. Proficiency Builders provides a gamut of offerings so that schools can select or collaborate on an approach that will fit their students’ needs best. With an academic strategy centered around data-driven instruction, family and engagement techniques, and intentional liaising with partners, we deliver results that will deepen instructional impact. Proficiency Builders exists to accelerate student growth and proficiency by leveraging consistent, high-dosage, small-group instruction that addresses academic gaps and builds confidence. We are committed to championing proficiency for all students and ensuring equitable access to high-impact academic interventions.
A note about ongoing support:
Proficiency Builders has experience and capacity to oversee the entire tutoring program: tutor management, scheduling, data reporting, etc.
Tutoring Model Considerations
To optimize impact, we provide several different approaches as well as options for in-person or online tutoring. The decided upon approach depends on the needs of each school and whether they have a pre-identified approach or would like Proficiency Builders to suggest an approach based on student data. Below is a distilled summary of approach offerings:
Growth Support
Extended team to support school’s defined tutoring model
School has a pre-determined and defined tutoring model and Proficiency Builders will provide a staff of tutors to support the model and tools for progress monitoring, reporting, etc. All tutors will be trained and onboarded to schools expectations, and managed by our local team with ongoing development and HR adjustments as needed.
- Curriculum-aligned or provided materials
- Historically executed and successful
- Defer to school on scheduling, mode, & goals
Foundational Support
Data-driven, collaborative proficiency growth model
School and Proficiency Builders analyze data to develop an approach best fits specific subsets of student performance needs. All tutors will be trained and onboarded to schools expectations, and managed by our local team with ongoing development and HR adjustments as needed.
- Triangulate benchmark, foundational, and other relevant student data
- Liaise to brainstorm solutions for specific performance gaps (e.g. Fluency, Numeracy)
- Partner to schedule in-person tutors and set goals
Proficiency Push
Designed to solidify path of near proficient students to proficiency
Proficiency Builders develops skill-building approach adjacent to core curriculum, utilizing supporting tools such as MobyMax, IXL, etc.
- Target students who are on the cusp of proficiency and need extra/targeted practice
- Liaise to invite specific students
- Proficiency Builders suggests schedule, online mode, and goals per platform assessments and progress monitoring
Outline for Scope Definition & Model Development
- Initial Meeting & Proposal
- Based on collaboration, Proficiency Builders creates proposal for approval and feedback
- Solidify Approach & Purpose
- Together identify an approach and clear purpose of tutoring based on offerings
- Triangulate Data & Choose Student Group
- Triangulate student performance data and identify students to target for tutoring
- Identify Goals & Progress Monitoring Metrics
- Identify overall goals for tutoring including weekly/biweekly and quarterly progress monitoring beats (metrics, tools, opportunities for changes if necessary)
- Communicate Logistics & Engagement Strategy
- Align on and communicate schedule, timeline, tutor onboarding, and other relevant details
- Hone student and family engagement strategy to launch and maintain investment
- Provide Oversight & Accountability of Programming
- Ongoing Communication, reporting, & problem-solving
- Delineate clear owners between school partners and Proficiency Builders
Academic Strategy: Data-driven & Targeted Instruction
We prioritize data-driven and targeted instruction to move students towards proficiency in certain key areas. With this data-driven approach comes specific goals, frequent progress monitoring, quarterly mastery checks, and flexibility to adjust instruction or supports as needed. If this approach is aligned to student performance needs, we are eager to partner with you to tailor-make a solution that fits your students’ needs and ask that we have a chance to review student data as needed.
Student & Family Engagement:
We believe that when students are invested and families are involved, results are strengthened. If needed, we can suggest ways to bolster student and family engagement as well as provide daily or weekly updates to keep investment, clarity on progress, and engagement high.
