Spark Tutor Lounge

Tutor Lounge

College Tutors Documents and Resources for our Exceptional Tutors

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Table of Contents



Tutoring Availability and Mini-Bio Form

SPARK/College Tutors Profile and Availability FormThis is your mini-profile, subject and schedule commitment form for semester tutoring. Meeting your schedule commitment, including arriving on-time – consistently – is critical to the success of the success of students for respecting the busy schedules of families. Thank you! – Step 1 of 5

Check all that apply!

Check all that apply!

Check all that apply!

Check all that apply!

Check all that apply!

Check all that apply!

Check all that apply!




Please indicate other subjects you can tutor and any additional information you would like to share.Enter high school from which you graduated.Enter undergraduate college or trade school from which you graduated/or currently enrolled.Enter degree earned or pursuing.Please provide any accomplishments here (honor roll, Dean\’s list, other academic, arts, or sports awards).If applicable, enter graduate college or from which you graduated/or currently enrolled.If applicable enter degree earned or pursuing in graduate school.What do you like to do for fun? (cooking, reading, hockey, dog training, hobbies, music, theater, dancing, etc.)




Please write a few sentences about yourself that will help create your mini-profile. As an example, \”I love chemistry and love tutoring students in chemistry! I am currently a teacher in Indianapolis and love watching the Colts and Indy Eleven. Also, I love to cook, read, and play the guitar.what are your education and career ambitions (medical school, law school, desire to become a history teacher, etc.)?

Click or drag a file to this area to upload.

Please upload a small profile photo for your mini-bio. This can be from school, social media, simple smart phone snapshot, etc.Please add any comments if desired. Example: Indicate if you know you will be on vacation for certain days, etc.
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Emergency Contact Information Form

College Tutors of Indiana Emergency Contact FormThis information will be kept confidential and be used in case of emergency only. You are responsible to advise us if your contact information needs to be updated. We respect your privacy, and want to be able to quickly notify your contacts listed below in case of emergency.In case of emergency who should we contact on your behalf?Parent, spouse, friend, etc.?
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Tutor Scheduling Directions

Arranging a consistent, weekly schedule at the beginning of the tutoring engagement is critical for ensuring tutoring consistency, which is far more effective than ad-hoc session scheduling.  This also helps to prevent inevitable schedule conflicts as the year progresses.   However, to simplify the management of the inevitable schedule changes that pop up with students – and to accept new assignment requests – tutors must manage their own tutor schedules.

Tutors are responsible for consistently maintaining and monitoring their schedules in TutorBird.   Note that TutorBird has one-way calendar syncing capabilities, automatically replicating TutorBird schedule entries to the tutor’s personal calendar (the tutor’s calendar does not replicate to TutorBird).

Note:  To schedule open session availability, tutors must ensure their tutoring subjects are current in their profiles in order to show availability to students who are interested in the tutor’s particular tutoring subjects (History, Writing, Math, etc.).

Scheduling directions can be found here:


Tutor Scheduling Guide

Tutoring Session Overview

Most of our private, one-on-one tutor sessions follow a five-step process found in the link below.  Tutors must apply these steps to every session.


Tutoring Session Overview

Attendance and Session Notes

Immediately after completion of session, it is essential that tutors record attendance and enter session notes.  Session notes communicate to the student\’s parents or guardian a summary of the each session, and help them better understand what was covered, progress, challenges, any recommendations for student.  Session notes help to enable the parent to support the efforts of both the student and tutor.  Session notes are also a great reference point for other tutors who need to take over an engagement or fill in for the assigned tutor.  Session notes should be simple, and include the topic that was covered during session, how student is progressing, any challenges student is having, and any recommendations for supplemental practice/learning (Kahn academy lesson, worksheet, etc.).  Most tutors complete their notes within a few minutes.


Entering Attendance & Session Notes

Indiana Learns Process & Guidelines for Tutors

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Indiana Learns Tutoring with IXL
(Including Assessments)

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KIPP Indy Schools Semester Schedule Commitment Link:


KIPP Semester Commitment Form

College Tutors Employee Handbook

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